Loyalties Menu - Accrue Loyalties (v2.8)

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Loyalties Menu - Accrue Loyalties (v2.8)

Use this option to post loyalty credits accrued and redeemed by customers during the month to the General Ledger. This ensures that your GL accounts for Loyalties Accrued and Loyalties Redeemed are up to date, showing accurate balances for your expenses and liabilities.

It also updates the Loyalties Accrued field in the Debtor master file – see "File - Debtor - Loyalty (v2.8)".

Ideally, you should run this option before you do your End of Month rollover – see "End of Month - End of Month".

To post loyalty credits to the General Ledger:

Select DEBTORS | DEBTORS TRANSACTION PROCESSING | LOYALTIES MENU | ACCRUE LOYALTIES and either:

create a new batch of debtor loyalties- refer to "Creating a New Debtor Batch"

recall an existing batch of debtor loyalties - refer to "Recalling a Debtor Batch".

Micronet displays the Accrue Loyalties screen.

Check the boxes for the loyalty types you want to post to the General Ledger:

	Field	Value
	Monthly Journal	Post loyalty credits which are accrued as monthly journal credits to customer accounts. These options are set on the Loyalty tab in the Debtor master file (refer to "File - Debtor - Loyalty (v2.8)").
	Quarterly Journal	Post loyalty credits which are accrued as quarterly journal credits to customer accounts.
	Yearly Journal	Post loyalty credits which are accrued as yearly journal credits to customer accounts.
	Monthly Payment	Post loyalty credits which are accrued as monthly payments.
	Quarterly Payment	Post loyalty credits which are accrued as quarterly payments.
	Zero Unused Accrued Loyalties	Clear (zero) any previously accrued loyalty credits that have not been used by your customers as payments in the current period. Leave this box unchecked to preserve unused accrued loyalty credits and add the new loyalty credits to them.

Select the OK button.

Depending on your loyalties system configuration (see "Edit - Program - Loyalty (v2.8)", if there are any customers whose accounts are on hold, who have not met their sales targets or who have overdue invoices, Micronet displays the Confirm Loyalty screen.

Check the customer details displayed and then either:

select the Decline button to stop the customer's loyalty credits from being posted. The credits cannot be retrieved once you have done this.
select the Give Loyalty button to allow the customer their accrued loyalty credits.

When you have completed the Confirm Loyalty screen for each applicable customer, Micronet posts the accrued loyalty credits to the General Ledger and redisplays the Debtor Batch - Loyalties screen showing the debtor loyalties batch.

To print a report showing the details of the loyalty credits posted in the batch, select the loyalties batch and then:

select FILE | VERIFY if you want to save the batch so you can print it again
select FILE | PRINT if you want to print the batch and delete it from the Debtor Batch - Loyalties screen.

Micronet displays the User Defined Questions screen.

Enter any heading you want printed on the report then select Ok.

Micronet displays the Select Output Device screen.

Select whether you want the report displayed on screen, printed, saved to a specific type of file, faxed, or emailed in a specific format.

Reference

For more details on these options, refer to "Selecting the Output for Inquiries and Reports".

Micronet prints or displays the Debtors Register report.

Once you have posted the loyalty credits to the General Ledger, they are available to payout to customers.

What you do next depends on how your customers redeem their loyalty credits:

for loyalties credited to customer accounts, post the loyalty credits to customer accounts – see "Loyalties Menu - Post Account Journals (v2.8)"

for payment-type loyalties either:

pay the loyalty credits direct to customers as cash, vouchers, etc. – see "Loyalties Menu - Payout Loyalties (v2.8)"

use the accrued loyalty credits during MDS invoice creation or POS docket creation to offset the cost of the sale – see "Sales - Invoice Creation" and "Point of Sale - Docket Creation".